Summary
The Administrative Assistant is a key partner to the Senior Vice President – R&D, enabling the seamless day-to-day operation of the department. This role combines high-level administrative support with cross-functional coordination, ensuring priorities are organized, tracked, and executed effectively.

As a trusted partner, you will support the SVP and R&D leadership team by managing schedules, facilitating communication, and helping keep teams aligned across multiple initiatives. You’ll play a critical role in keeping teams organized, informed, and prepared—bringing structure, clarity, and consistency to a fast-paced environment.

What FGF Offers

• FGF believes in Home Grown Talent, accelerated career growth with leadership training. Unleashing Your Potential 
• Competitive Compensation, Health Benefits, & a generous flexible medical/health spending account
• RRSP matching program
• Tuition reimbursement
• Discount program that covers almost everything under the sun - Restaurants, gyms, shopping etc. 

Responsibilities

• Manage complex calendars, meetings, and priorities across internal and external stakeholders
• Prepare presentations, materials, and communications for the SVP and R&D leadership team
• Draft correspondence and support communications on behalf of senior leadership
• Coordinate logistics for meetings, leadership sessions, and customer engagements
• Manage travel, accommodations, and scheduling needs
• Act as a key point of contact, building effective working relationships across teams and with external partners
• Anticipate needs and proactively support efficient and effective ways of working
• Track and support R&D projects and key initiatives across product categories
• Maintain and update timelines, schedules, and project documentation
• Support coordination across R&D, Operations, and cross-functional partners
• Capture meeting outcomes, track action items, and ensure timely follow-ups
• Monitor milestones and communicate progress updates to stakeholders
• Travel to manufacturing facilities as needed to support execution and coordination
• Work flexibly across multiple locations, supporting different projects, bakeries, and product categories as needed
• Additional duties as assigned

Required Experience

• 4–7 years of experience in an administrative support role, supporting senior leaders
• Post-secondary education or equivalent practical experience in an administrative or business environment
• Advanced proficiency in MS Office (Outlook, Word, Excel, PowerPoint, Teams)
• Strong organizational, communication, and time management skills
• Ability to manage multiple priorities, adapt quickly, and meet deadlines
• High level of professionalism, discretion, and sound judgment
• Experience working in fast-paced environments requiring a high degree of confidentiality and attention to detail
• Willingness to occasionally adjust working hours based on business needs
• Adaptable and comfortable working across multiple locations, teams, and shifting priorities

What is the recipe for a great career at FGF?

Working at FGF Brands, there is never a dull moment! As a successful company that is continually growing there is always challenging yet rewarding work to be a part of. We have an entrepreneurial spirit which encourages all our team members to use their own creativity and out of the box thinking to come up with solutions and new ideas.

Let’s be frank. FGF is not for everybody. Our culture is unique. We dive headfirst into the unknown. If you’re fun-loving, talented and fearless, we’re for you.

In compliance with Ontario’s Bill 190, we confirm that this posting represents a current, existing vacancy within our organization.

Disclaimer: The above describes the general responsibilities, required knowledge and skills. Please keep in mind that other duties may be added or this description may be amended at any time.

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